Alafia Preserve Community Development District
12051 Corporate Boulevard, Orlando, Florida 32817
Phone 407-723-5900; Fax 407-723-5901
http://alafiapreservecdd.com/
The following is the proposed agenda for the upcoming Meeting of the Board of Supervisors for the Alafia Preserve Community Development District which will be held Tuesday, May 5, 2020 at 10:30 a.m. using telephonic conferencing due to the COVID-19 Executive Orders 20-52 & 20-69. The proposed agenda for this Board Meeting is found below.

Please use the following information to join the telephonic conferencing:

Phone:	1-844-621-3956	Participant Code:	796 580 192#

Organizational Matters
Call to Order
Roll Call to Confirm a Quorum
Public Comment Period
Discussion of Executive Orders 20-52 & 20-69
Oath of Office
Consideration of the Minutes of the August 6, 2019 Board of Supervisors’ Meeting
Consideration of the Minutes of the November 5, 2019 Landowners’ Election
Letter from Supervisor of Elections – Polk County
Consideration of Resolution 2020-01, Canvassing and Certifying the Results of the Landowners’ Election
Consideration of Resolution 2020-02, Election of Officers

Business Matters
Consideration of First Amendment to Agreement for District Management Services
Consideration of First Amendment to Agreement for Website Auditing, Remediation, and Maintenance Services
Consideration of Resolution 2020-03, Approving a Preliminary Budget for Fiscal Year 2021 and Setting a Public Hearing Date [suggested date of August 4, 2020]
Ratification of Funding Request Nos. 79 – 86
Review of District’s Financial Position and Budget to Actual Year to Date

Other Business
Staff Reports
District Counsel
District Manager
District Engineer
Audience Comments
Supervisors Requests

Adjournment

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

Executive Orders 20-52 & 20-69

STATE OF FLORIDA
OFFICE OF THE GOVERNOR EXECUTIVE ORDER NUMBER 20-52
(Emergency Management - COVID-19 Public Health Emergency)

WHEREAS, Novel Coronavirus Disease 2019 (COVID-19) is a severe acute respiratory illness that can spread among humans through respiratory transmission and presents with symptoms similar to those of influenza; and
WHEREAS, in late 2019, a new and significant outbreak of COVID-19 emerged in China;

and

WHEREAS, the World Health Organization previously declared COVID-19 a Public Health Emergency of International Concern; and
WHEREAS, in response to the recent COVID-19 outbreak in China, Iran, Italy, Japan and South Korea, the Centers for Disease Control and Prevention ("CDC") has deemed it necessary to prohibit or restrict non-essential travel to or from those countries; and
WHEREAS, on March 1, 2020, I issued Executive Order number 20-51 directing the Florida Department of Health to issue a Public Health Emergency; and
WHEREAS, on March 1, 2020, the State Surgeon General and State Health Officer declared a Public Health Emergency exists in the State of Florida as a result of COVID-19; and
WHEREAS, on March 7, 2020, I directed the Director of the Division of Emergency Management to activate the State Emergency Operations Center to Level 2 to provide coordination and response to the COVID-19 emergency; and
WHEREAS, as of March 9, 2020, eight counties in Florida have positive cases for COVID-19, and COVID-19 poses a risk to the entire state of Florida; and

WHEREAS, the CDC currently recommends community preparedness and everyday prevention measures be taken by all individuals and families in the United States, including voluntary home isolation when individuals are sick with respiratory symptoms, covering coughs and sneezes with a tissue and disposal of the tissue immediately thereafter, washing hands often with soap and water for at least 20 seconds, using of alcohol-based hand sanitizers with 60%-95% alcohol if soap and water are not readily available and routinely cleaning frequently touched surfaces and objects to increase community resilience and readiness for responding to an outbreak; and
WHEREAS, the CDC currently recommends mitigation measures for communities experiencing an outbreak including staying at home when sick, keeping away from others who are sick, limiting face-to-face contact with others as much as possible, consulting with your healthcare provider if individuals or members of a household are at high risk for COVID-19 complications , wearing a facemask if advised to do so by a healthcare provider or by a public health official, staying home when a household member is sick with respiratory disease symptoms if instructed to do so by public health officials or a health care provider; and
WHEREAS, as Governor, I am responsible for meeting the dangers presented to this state and its people by this emergency.
NOW, THEREFORE, I, RON DESANTIS, as Governor of Florida, by virtue of the authority vested in me by Article IV, Section (l)(a) of the Florida Constitution, Chapter 252, Florida Statutes, and all other applicable laws, promulgate the following Executive Order to take immediate effect:
Section I. Because of the foregoing conditions, I declare a state of emergency exists in the State of Florida.

2

Section 2. I designate the Director of the Division of Emergency Management ("Director") as the State Coordinating Officer for the duration of this emergency and direct him to execute the State's Comprehensive Emergency Management Plan and other response, recovery, and mitigation plans necessary to cope with the emergency. Additionally, I designate the State Health Officer and Surgeon General as a Deputy State Coordinating Officer and State Incident Commander.
Pursuant to section 252.36(1)(a), Florida Statutes, I delegate to the State Coordinating

Officer the authority to exercise those powers delineated in sections 252.36(5)-(10), Florida Statutes, which he shall exercise as needed to meet this emergency, subject to the limitations of section 252.33, Florida Statutes. In exercising the powers delegated by this Order, the State Coordinating Officer shall confer with the Governor to the fullest extent practicable. The State Coordinating Officer shall also have the authority to:
Seek direct assistance and enter into agreements with any and all agencies of the United States Government as may be needed to meet the emergency.
Designate additional Deputy State Coordinating Officers, as necessary.

Suspend the effect of any statute, rule, or order that would in any way prevent, hinder, or delay any mitigation, response, or recovery action necessary to cope with this emergency.
Enter orders as may be needed to implement any of the foregoing powers; however, the requirements of sections 252.46 and 120.54(4), Florida Statutes , do not apply to any such orders issued by the State Coordinating Officer; however, no such order shall remain in effect beyond the expiration of this Executive Order, to include any extension.
Section 3. I order the Adjutant General to activate the Florida National Guard, as needed, to deal with this emergency.

3

Section 4. I find that the special duties and responsibilities resting upon some State, regional, and local agencies and other governmental bodies in responding to the emergency may require them to suspend the application of the statutes, rules, ordinances, and orders they administer. Therefore, I issue the following authorizations:
Pursuant to section 252.36(1)(a), Florida Statutes, the Executive Office of the Governor may suspend all statutes and rules affecting budgeting to the extent necessary to provide budget authority for state agencies to cope with this emergency. The requirements of sections
and 120.54(4), Florida Statutes, do not apply to any such suspension issued by the Executive Office of the Governor; however, no such suspension shall remain in effect beyond the expiration of this Executive Order, to include any extension.
Each State agency may suspend the provisions of any regulatory statute prescribing the procedures for conduct of state business or the orders or rules of that agency, if strict compliance with the provisions of any such statute, order, or rule would in any way prevent, hinder, or delay necessary action in coping with the emergency. This includes, but is not limited to, the authority to suspend any and all statutes, rules, ordinances, or orders which affect leasing, printing, purchasing, travel, and the condition of employment and the compensation of employees. For the purposes of this Executive Order, "necessary action in coping with the emergency" means any emergency mitigation, response, or recovery action: (1) prescribed in the State Comprehensive Emergency Management Plan ("CEMP"); or (2) ordered by the State Coordinating Officer. The requirements of sections 252.46 and 120.54, Florida Statutes, shall not apply to any such suspension issued by a State agency; however, no such suspension shall remain in effect beyond the expiration of this Executive Order, to include any extensions.

4

In accordance with section 465.0275, Florida Statutes, phannacists may dispense up to a 30-day emergency prescription refill of maintenance medication to persons who reside in an area or county covered under this Executive Order and to emergency personnel who have been activated by their state and local agency but who do not reside in an area or county covered by this Executive Order.
In accordance with section 252.38, Florida Statutes, each political subdivision within the State of Florida may waive the procedures and fonnalities otherwise required of the political subdivision by law pertaining to:
Perfonnance of public work and taking whatever prudent action is necessary to ensure the health, safety, and welfare of the community;
Entering into contracts; however, political subdivisions are cautioned against entering into time and materials contracts without ceiling as defined by 2 CFR 200.318(j) or cost plus percentage contracts as defined by 2 CFR 200.323(d);
Incurring obligations;

Employment of pennanent and temporary workers;

Utilization of volunteer workers;

Rental of equipment ;

Acquisition and distribution, with or without compensation, of supplies, materials, and facilities; and,
Appropriation and expenditure of public funds.

All State agencies responsible for the use of State buildings and facilities may close such buildings and facilities in those portions of the State affected by this emergency, to the extent necessary to meet this emergency. I direct each State agency to report the closure of any State

5

building or facility to the Secretary of the Department of Management Services. Under the authority contained in section 252.36, Florida Statutes, I direct each County to report the closure of any building or facility operated or maintained by the County or any political subdivision therein to the Secretary of the Department of Management Services. Furthermore, I direct the Secretary of the Department of Management Services to:
Maintain an accurate and up-to-date list of all such closures; and,

Provide that list daily to the State Coordinating Officer.

Section 5. I find that the demands placed upon the funds appropriated to the agencies of the State of Florida and to local agencies are unreasonably great and the funds currently available may be inadequate to pay the costs of coping with this emergency. In accordance with section 252.37(2), Florida Statutes, I direct that sufficient funds be made available, as needed, by transferring and expending moneys appropriated for other purposes, moneys from unappropriated surplus funds, or from the Budget Stabilization Fund.
Section 6. All State agencies entering emergency final orders or other final actions in response to this emergency shall advise the State Coordinating Officer contemporaneously or as soon as practicable.
Section 7. Medical professionals and workers, social workers, and counselors with good and valid professional licenses issued by states other than the State of Florida may render such services in Florida during this emergency for persons affected by this emergency with the condition that such services be rendered to such persons free of charge, and with the further condition that such services be rendered under the auspices of the American Red Cross or the Florida Department of Health.

6

Section 8. All activities taken by the Director of the Division of Emergency Management and the State Health Officer and Surgeon General with respect to this emergency before the issuance of this Executive Order are ratified. This Executive Order shall expire sixty days from this date unless extended.

IN TESTIMONY WHEREOF, I have hereunto set my hand and caused the Great Seal of the State of Florida to be affixed, at Tallahassee, this 9th day of

March, 2::0.._	.,..

ATTEST:

7

STATE OF FLORIDA
OFFICE OF THE GOVERNOR EXECUTIVE ORDER NUMBER 20-69
(Emergency Management- COVID-19 -  Local Government Public Meetings)

WHEREAS, on March 1, 2020, I issued Executive Order 20-51 directing the Florida Department of Health to issue a Public Health Emergency as a result of COVID-19; and
WHEREAS, on March 1, 2020, the State Surgeon General and State Health Officer declared a Public Health Emergency exists in the State of Florida as a result of COVID-19; and
WHEREAS, on March 9, 2020, I issued Executive Order 20-52 declaring a state of emergency for the entire State of Florida as a result of COVID-19; and
WHEREAS, on March 16, 2020, President Donald J. Trump and the Centers for Disease Control and Prevention ("CDC") issued the "15 Days to Slow the Spread" guidance advising individuals to adopt far-reaching social distancing measures, such as working from home and avoiding gatherings of more than 10 people; and
WHEREAS, on March 17, 2020, I wrote a letter to Attorney General Ashley  Moody seeking an advisory opinion regarding concerns raised by local government bodies  about  their ability to hold meetings through teleconferencing and other technological means in order to protect the public and follow the CDC guidance regarding social distancing; and
WHEREAS, on March 19, 2020, Attorney General Ashley Moody delivered an opinion to me indicating that certain provisions of Florida law require a physical quorum be present for local government bodies to conduct official business, and that local government bodies may only conduct meetings by teleconferencing or other technological means if either a statute permits a quorum to be present by means other than in person, or that the in person requirement for constituting a quorum is lawfully suspended during the state of emergency; and

WHEREAS, it is necessary and appropriate to take action to ensure  that  COVID-19 remains controlled , and that residents and visitors in Florida remain safe and secure;
NOW, THEREFORE, I, RON DESANTIS, as Governor of Florida, by virtue of the authority vested in me by rticle IV, Section (l)(a) of the Florida Constitution , Chapter 252, Florida Statutes, and all other applicable laws, promulgate the following Executive Order to take immediate effect:
Section 1.	I hereby suspend any Florida Statute that requires a quorum to be present in

person or requires a local government body to meet at a specific public place.

Section 2.	Local government  bodies may utilize communications media technology,

such as telephonic and video conferencing, as provided in section 120.54(5)(b)2., Florida Statutes.

Section 3. This Executive Order does not waive any other requirement  under the  Florida Constitution and "Florida's Government in the Sunshine Laws," including Chapter 286, Florida Statutes.
Section 4.	This Executive Order shall expire at the expiration of Executive Order 20- 52, including any extension.

IN TESTIMONY WHEREOF, I have hereunto set my hand and caused the Great Seal of the State of Florida to be affixed, at Tallahassee, this 20th da T of March, 20
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ATTEST:

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NOTICE OF REGULAR MEETING ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

In accordance with Office of the Governor, Executive Order 20-69 (Emergency Management - COVID-19
- Local Government Public Meetings), authorizing the use of communications media technology, such as telephonic conferencing, as provided in Section 120.54(5)(b)2, Florida Statutes, a Telephone Conference Meeting of the Board of Supervisors (“Board”) of the Alafia Preserve Community Development District (“District”) is scheduled to be held on May 5, 2020 at 10:30 a.m. The call-in information for this meeting will be 1-844-621-3956, Participant Code: 796 580 192#. Members of the public may attend and participate in the meeting utilizing the call-in information above. Members of the public are further encouraged to submit comments or questions in advance of the meeting by email to waldenj@pfm.com or by telephone by calling 407-723-5900.  During the meeting, the Board is expected to consider and discuss the following items:
Discussion of Executive Orders 20-52 & 20-69
Consideration of the Minutes of the August 6, 2019 Board of Supervisors’ Meeting
Consideration of the Minutes of the November 5, 2019 Landowners’ Election
Letter from Supervisor of Elections – Polk County
Consideration of Resolution 2020-01, Canvassing and Certifying the Results of the Landowners’ Election
Consideration of Resolution 2020-02, Election of Officers
Consideration of First Amendment to Agreement for District Management Services
Consideration of First Amendment to Agreement for Website Auditing, Remediation, and Maintenance Services
Consideration of Resolution 2020-03, Approving a Preliminary Budget for Fiscal Year 2021 and Setting a Public Hearing Date [suggested date of August 4, 2020]
Ratification of Funding Request Nos. 79 – 86
Review of District’s Financial Position and Budget to Actual Year to Date
Staff Reports
Any other business which may lawfully and properly come before the Board. This Notice is given in accordance with the requirements of Sections 189.417 and 120.54(5)(b)2, Florida Statutes. The meeting is open to the public and will be conducted in accordance with the provisions of Florida Law for Community Development Districts. The meeting may be continued to a date, time, and place to be specified on the record at the meeting. A copy of the agenda for this meeting may be obtained from the District Manager, 12051 Corporate Blvd., Orlando, FL 32817 or by visiting the District’s website at http://www.palaceatcoralgablescdd.com. Any person requiring special accommodations at this meeting because of a disability or physical impairment or who may need assistance to attend the meeting telephonically should contact the District Office at 407-723-5900 at least five calendar days prior to the meeting.

Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based.

Jennifer Walden District Manager

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

Oath of Office

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

BOARD OF SUPERVISORS OATH OF OFFICE

1, ,4nr1e Ka,bofJ<UL- , A CITIZEN OF THE STATE OF FLORIDA AND OF THE UNITED STATES OF AMERICA, AND BEING  EMPLOYED  BY OR AN OFFICER  OF ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT AND  A RECIPIENT OF PUBLIC FUNDS AS SUCH EMPLOYEE OR OFFICER, DO HEREBY SOLEMNLY SWEAR OR AFFIRM THAT I WILL SUPPORT THE CONSTITUTION OF THE UNITED STATES AND OF THE STATE OF FLORIDA.

Board Supervisor

ACKNOWLEDGMENT OF OATH BEING TAKEN

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STATE OF FLORIDA COUNTY OF POL

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The	foregoing	oath	was	administered	before	me	this 2020, by		Ao			ON fl.."-

q	day	of
, who personally

appeared before me, and is personally known to me or has produced
 	 as identification, and is the person described in and who took the aforementioned oath as a Member of the Board of Supervisors of Alafia Preserve Community Development District and acknowledged to and before me that he/she took said oath for the purposes therein expressed.

(NOTARY SEAL)

4H1J	;&fay	
Notary Public, State of Florida
Print Name:	Shlu1f"Or'\	 -\--\ar&	 	

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

BOARD OF SUPERVISORS OATH OF OFFICE

I, el /t?.,'111. _L 41 v/!}tJej' ][' , A CITIZEN OF THE STATE OF FLORIDA AND OF THE UNITED STATES OF AMERICA, AND  BEING  EMPLOYED  BY  OR  AN  OFFICER OF ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT  AND  A  RECIPIENT OF PUBLIC FUNDS AS SUCH EMPLOYEE OR OFFICER, DO HEREBY SOLEMNLY SWEAR OR AFFIRM THAT I WILL SUPPORT THE CONSTITUTION OF THE UNITED STATES AND OF THE STATE OF FLORIDA.

ACKNOWLEDGMENT OF OATH BEING TAKEN

STATE OF FLORIDA COUNTY OF POLK
The	foregoing	oath	was	administered	before	me	this	t r"-	day	of
 		v; I	, 2020,  by	Gf&lll  I.  60	er	:Lr	, who personally
appeared      before    me,    and    is    personally    known    to    me    or    has  produced
 	 as ident1f1cat1on, and 1s the person described in and who took the aforementioned oath as a Member of the Board of Supervisors of Alafia Preserve Community Development District and acknowledged to and before  me  that  he/she  took said oath for the purposes therein expressed.

lie, State of Florida
Print Name: 	_5Wfl)"'	

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ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

BOARD OF SUPERVISORS OATH OF OFFICE

I, "'-"-	n	, A CITIZEN OF THE STATE OF FLORIDA AND OF THE U 11 D STATES OF AMERICA, AND BEING EMPLOYED BY OR AN OFFICER OF ALAF A PRESERVE COMMUNITY DEVELOPMENT DISTRICT AND A RECIPIENT OF PUBLIC FUNDS AS SUCH EMPLOYEE OR OFFICER, DO HEREBY SOLEMNLY SWEAR OR AFFIRM THAT I WILL SUPPORT THE CONSTITUTION OF THE UNITED STATES AND OF THE ST T F FLORIDA.

         ACKNOWLEDGMENT OF OATH BEING TAKEN STATE OF FLORIDA
COUNTY OF POLK o<
The	foregoing	oath	was	administered	before	me	this	\'7	day	of
 '0	l	, 2020, by	Po-.\--5'6 \JCrA&.e....\N..£A"	, who personally_
appeared before me, and is personally known to me or has produced
----	as identification, and is the person described in and who took the aforementioned oath as a Member of the Board of Supervisors of Alafia Preserve Community Development District and acknowledged to and before me that he/she took said oath for the purposes therein expressed.

(NOTARY SEAL)

:ilz@{Mlt_	Jt_.--l{J	g; ,	
Notary Public, State of Florida
Print Name:	SMf\a,-t	 	+I	S-\--

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

Minutes of the August 6, 2019 Board of Supervisors’ Meeting

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS’ MEETING MINUTES

FIRST ORDER OF BUSINESS	Call to Order

The Board of Supervisors’ Meeting for the Alafia Preserve Community Development District was called to order on Tuesday, August 6, 2019 at 10:30 a.m. at 43700 Highway 27, Davenport, Florida 33837. Board Members listed below constituted a quorum:

Glenn Clover	Board Member
Anne Kabourek	Board Member
Danny Lopez	Board Member

Also present were:

Jenn Walden	PFM		
Lynne Mullins	PFM	(via phone)	
Lubna Sikder	PFM	(via phone)	

SECOND ORDER OF BUSINESS	Public Comment Period

Ms. Walden noted there are were no members of the general public in attendance.

THIRD ORDER OF BUSINESS	Consideration of Minutes of the May 7, 2019 Board of Supervisors Meeting

Board Members reviewed the minutes of the May 7, 2019 Board of Supervisors’ meeting.

On motion by Mr. Clover, second by Ms. Kabourek, with all in favor, the Board of Supervisors for the Alafia Preserve Community Development District adopted the Minutes of the May 7, 2019 Board of Supervisors’ meeting.

FOURTH ORDER OF BUSINESS	Consideration of Resolution 2019-05, Approving an Annual Meeting Schedule for Fiscal Year 2019-2020

District staff recommended the District continue the meeting schedule on a quarterly basis as follows; 1. November 5, 2019 at 10:30 a.m.
2. February 4, 2020 at 10:30 a.m.
3. May 5, 2020 at 10:30 a.m.
4. August 4, 2020 at 10:30 a.m.

1

ON MOTION by Ms. Kabourek, second by Mr. Lopez, with all in favor, Board of Supervisors for the Alafia Preserve Community Development District approved Resolution 2019-05, approving an Annual Meeting Schedule for Fiscal Year 2019-2020 on a quarterly basis on the first Tuesday of the second month of each quarter at 10:30 a.m. at 43700 Highway 27, Davenport, FL 33837.

FIFTH ORDER OF BUSINESS	Ratification of Egis Insurance & Risk Advisors- Insurance Coverage

Ms. Walden noted that for this District the insurance expired July 25, 2019. District staff worked on getting proposals as the current provider was not going to provide coverage for ADA claims. Ms. Walden worked with Ms. Kabourek. The current insurance provider provided a proposal that was on the high side and they decided to go with the other vendor Egis that District staff has used at other Districts. They provided coverage which includes coverage for ADA claims as long as the District is taking proper steps to do ADA Auditing of the District website.

Included in this are two coverages. One covers the District from July 25, 2019 - October 1, 2019 in the amount of $512.00. The other covers the District for a full year from October 1, 2019 – October 1, 2020. The Chair approved moving forward with Egis and is now coming to the Board for ratification of this coverage.

On motion by Mr. Lopez, second by Mr. Clover, with all in favor, the Board of Supervisors for the Alafia Preserve Community Development District ratified Egis Insurance & Risk Advisors- Insurance Coverage.

SIXTH ORDER OF BUSINESS	Public Hearing on the Adoption of the District’s Annual Budget
Public Comments and Testimony
Board Comments
Consideration of Resolution 2019-06, Adopting the Fiscal Year 2020 Budget and Appropriating Funds

Ms. Walden explained that the Budget was sent to the County at least 60 days prior to the public hearing date and the public hearing has been advertised in the newspaper as required by Florida Statute. She requested a motion to open the public hearing.

On motion by Ms. Kabourek, second by Mr. Clover, with all in favor, the Board of Supervisors for the Alafia Preserve Community Development District opened the Public Hearing.

Ms. Walden explained that the Budget is an exhibit to the resolution. The Board approved it in preliminary form in the amount of $11,975.00 back in May and it has not changed. She noted that there were no members of the public present. She requested a motion to close the public hearing.

2

On motion by Ms. Kabourek, second by Mr. Lopez, with all in favor, the Board of Supervisors for the Alafia Preserve Community Development District closed the Public Hearing.

Ms. Walden requested a motion to approve Resolution 2019-06.

On motion by Ms. Kabourek, second by Mr. Clover, with all in favor, the Board of Supervisors for the Alafia Preserve Community Development District approved Resolution 2019-06, adopting the Fiscal Year 2020 Budget and Appropriating Funds

SEVENTH ORDER OF BUSINESS	Consideration of Funding Agreement for Fiscal Year 2019-2020

Ms. Walden explained that the Funding Agreement for Fiscal year 2019-2020 is between the District and Alafia Preserve (Mulberry), LLC to fund the O& M Budget the Board just approved.

On motion by Ms. Kabourek, second by Mr. Lopez, with all in favor, the Board of Supervisors for the Alafia Preserve Community Development District approved the Funding Agreement for Fiscal Year 2019- 2020.

EIGHTH ORDER OF BUSINESS	Review of Legislative Memo from District Counsel

Ms. Walden stated that District Counsel made a few notes on some things in the memo that may affect the District. There was no action required by the Board.

NINTH ORDER OF BUSINESS	Ratification of Funding Request Nos.
74 – 78

Board Members reviewed Funding Request Nos. 74 – 78. Ms. Walden noted the Funding Requests were previously approved and paid.

On motion by Ms. Kabourek, second by Mr. Lopez, with all in favor, the Board of Supervisors for the Alafia Preserve Community Development District ratified Funding Requests Nos. 74 – 78.

TENTH ORDER OF BUSINESS	Review of District’s Financial Position and Budget to Actual Year to Date

Board Members reviewed the District’s financial statements. No action was required.

ELEVENTH ORDER OF BUSINESS	Staff Reports

3

Attorney –	Not Present

Manager –	No Report

TWELFTH ORDER OF BUSINESS	Supervisor	and	Audience Comments & Adjournment

Ms.  Walden  asked  if  there  were any  Supervisor requests.	Hearing none, a motion to adjourn was suggested.

On motion by Mr. Clover, second by Mr. Lopez, with all in favor, the August 6, 2019 meeting of the Alafia Preserve Community Development District Board of Supervisors was adjourned.

 	_ 	 	_ 	
Secretary/Assistant Secretary	Chair/Vice-Chair

4

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

Minutes of the November 5, 2019 Landowners’ Election

MINTUES OF MEETING
ALAFIA PRESERVE
COMMUNITY DEVELOPMENT DISTRICT LANDOWNER’S MEETING
Tuesday, November 5, 2019, 10:30 a.m. 43700 US 27, Davenport, FL 33837

LANDOWNER’S ELECTION

The Landowner’s Election for the Alafia Preserve Community Development District was called to order at approximately 10:30 a.m. on November 5, 2019. Those in attendance were Jennifer Walden.

Mrs. Walden was appointed chair of the Landowner’s meeting. She provided the executed documents noting she was the proxy holder for Alafia Preserve Mulberry, LLC. Mrs. Walden explained that Alafia Preserve Mulberry, LLC owns 559.56 acres of land which allows for 567 votes.

Votes were cast per the Official Ballot:

Seat 1 – Anne Kabourek - 567 Votes Seat 3 - Patricia Vanderveer - 550 Votes Seat 4 – Glenn Clover - 567 Votes

Mrs. Walden stated Anne Kabourek and Glenn Clover had the highest number of votes so they will each serve a four-year term. The next highest number of votes went to Patricia Vanderveer so she will serve a two-year term.

With no other business to discuss, the Landowner’s meeting was adjourned.

Secretary/Assistant Secretary	Chair/Vice-Chair

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

Supervisor of Elections
-	Polk County

SUPERVISOR OF
ELECTIONS
POLK COUNTY, FLORIDA
Lori Edwards

April 16, 2020

Jennifer Walden - District Manager Fishkind & Associates - PPM 12051 Corporate Blvd.
Orlando, Florida 32817-1450

RE: Alafia Preserve Community Development District Registered Voters

Dear Ms. Walden,

In response to your request, there are currently no voters within the Alafia Preserve Community Development District as of April 15, 2020.

Please do not hesitate to contact us if we can be of further assistance.

Sincerely,

Lori Edwards Supervisor of Elections Polk County, Florida

P.O. Box 1460, Bartow, FL 33831 • PHONE: (863) 534-5888
PolkElections.com

Para asistencia en Espanol, por favor de llamar al (863) 534-5888

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

Resolution 2020-01,
Canvassing and Certifying the Results of the Landowners’ Election

RESOLUTION 2020-01

A RESOLUTION CANVASSING AND CERTIFYING THE RESULTS OF THE LANDOWNERS’ MEETING OF SUPERVISORS OF THE ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT HELD PURSUANT TO SECTION 190.006(2), FLORIDA STATUTES

WHEREAS, following proper publication of notice thereof, such landowners meeting was held November 5, 2019 at which the below recited persons were duly elected by virtue of the votes cast in their respective favor; and

WHEREAS, this Resolution canvasses the votes and declares and certifies the results of said election;

NOW, THEREFORE, BE IT RESOLVED BY THE LANDOWNERS AND BOARD OF SUPERVISORS OF THE ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT;

The following persons are found, certified, and declared to have been duly elected as Supervisors of and for the District, having been elected by the votes cast in their favor as shown, to with:

   Anne Kabourek		Votes    		567		
   Patricia Vanderveer		Votes    		550		
  Glenn Clover		Votes    		567		

In accordance with said statute, and by virtue of the number of votes cast for the respective Supervisors, they are declared to have been elected for the following terms of office:

  Anne Kabourek		Four (4)
Year Term	

  Glenn Clover		Four (4) Year Term	

  Patricia Vanderveer		Two (2) Year Term	

Said terms of office shall commence immediately upon the adoption of this Resolution PASSED AND ADOPTED THIS 5th DAY OF MAY, 2020

Chairperson
ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

ATTEST:

Secretary/Assistant Secretary

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

Resolution 2020-02, Election of Officers

RESOLUTION 2020-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT ELECTING THE OFFICERS OF THE DISTRICT, AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the Alafia Preserve Community Development District (“District”) is a local unit of special purpose government created and existing pursuant to Chapter 190, Florida Statutes; and

WHEREAS, pursuant to Section 190.006(6), Florida Statutes, as soon as practicable after each election or appointment to the Board of Supervisors (the “Board”), the Board shall organize by electing one of its members as chair and by electing a secretary, and such other officers as the Board may deem necessary.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT:

Section 1. 	is elected Chairman.

Section 2.	 	is elected Vice Chairman.

Section 3.	 	is elected Secretary.

 	 is elected Assistant Secretary.

 	 is elected Assistant Secretary.

 	 is elected Assistant Secretary.

 	 is elected Assistant Secretary.

 	 is elected Assistant Secretary.

Section 4.	 	is elected Treasurer.

Section 5.	 	is elected as Assistant Treasurer.

Section 6.	All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict.

Section 7.	This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED THIS 5th DAY of MAY, 2020.

ALAFIA PRESERVE COMMUNITY DEVELOPMENT
ATTEST:	DISTRICT

Secretary/Assistant Secretary	Chairman/Vice-Chairman

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

First Amendment to Agreement for District Management Services

FIRST AMENDMENT TO AGREEMENT FOR DISTRICT MANAGEMENT SERVICES BETWEEN ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT AND PFM GROUP CONSULTING LLC

THIS FIRST AMENDMENT TO AGREEMENT FOR DISTRICT MANAGEMENT SERVICES (the
“Amendment”) is made and entered into this 5TH day of May, 2020 by and between:

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT, a local unit of
special-purpose government established pursuant to chapter 190, Florida Statutes, being situated in Polk County, Florida, (the “District”); and

PFM GROUP CONSULTING LLC, whose mailing address is 12051 Coporate Blvd., Orlando, FL 32817 (the “Manager”).

RECITALS

WHEREAS, on February, 5th, 2019, the District entered into Agreement for District Management Services with the Manager, as amended by the First Amendment to Agreement for District Management Services, dated May 5th, 2020 (collectively, the “Agreement”); and

WHEREAS, the Manager is responsible for providing professional district management, financial management and records management for the District and for performing such other duties as may be prescribed by the District, as provided expressly by the Agreement and by section 190.007(1), Florida Statutes; and

WHEREAS, Section 218.33, Florida Statutes, was recently amended to provide for additional accounting internal controls for local governments, including community development districts; and

WHEREAS, the District Manager is in a position to comply with and provide for the District’s compliance with the practices and procedures and internal controls set forth in Section 218.33, Florida Statutes; and

WHEREAS, parties desire to amend the Agreement to clarify the obligation of the Manager to maintain the District’s compliance with the practices, procedures, and internal controls required by Section 218.33, Florida Statutes, and to implement such practices, procedures, and internal controls as part of the services provided by the Manager pursuant to the Agreement.

NOW, THEREFORE, based upon good and valuable consideration and the mutual covenants of the parties, the receipt of which and sufficiency of which are hereby acknowledged, District and Manager agree to amend the Agreement as follows:

RECITALS. The recitals so stated are true and correct and by this reference are incorporated into and form a material part of this Amendment.

1

AMENDMENT. The Agreement is hereby amended to establish, maintain, implement, and follow internal controls in accordance with Section 218.33, Florida Statutes, as amended from time to time. On an annual basis, the Manager shall present a written report to the District Board of Supervisors identifying the practices, procedures, and internal controls that have been established, maintained, implemented, and followed by the Manager in strict accordance with the requirements of Section 218.33, Florida Statutes.

IMPACT OF AMENDMENT. Except as described above, nothing herein shall modify the rights and obligations of the parties under the Agreement.

EFFECTIVE DATE. This Amendment shall have an effective date as of the date first written above.

IN WITNESS WHEREOF, the parties execute this Amendment the day and year first written
above.

Approved by:

ALAFIA PRESERVE COMMUNITY DEVELOPMENT
DISTRICT

Secretary/Assistant Secretary	By:  	
Title: Chairman / Vice Chairman

Date: 	

MANAGER:

Witness name: 		Print name:  	

Title:  	

Witness name: 		Date:  	

2

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT
INTERNAL CONTROLS POLICY

Purpose.

The purpose of this internal controls policy is to establish and maintain internal controls for the Alafia Preserve Community Development District.

Consistent with Section 218.33(3), Florida Statutes, the internal controls adopted herein are designed to:

Prevent and detect Fraud, Waste, and Abuse (as hereinafter defined).

Promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices.

Support economical and efficient operations.

Ensure reliability of financial records and reports.

Safeguard Assets (as hereinafter defined).

Definitions.

“Abuse” means behavior that is deficient or improper when compared with behavior that a prudent person would consider a reasonable and necessary operational practice given the facts and circumstances. The term includes the misuse of authority or position for personal gain.

“Assets” means District assets such as cash or other financial resources, supplies, inventories, equipment and other fixed assets, real property, intellectual property, or data.

“Auditor” means the independent auditor (and its employees) retained by the District to perform the annual audit required by state law.

“Board” means the Board of Supervisors for the District.

“District Management” means (i) the independent contractor (and its employees) retained by the District to provide professional district management services to the District and (ii) any other independent contractor (and its employees) separately retained by the District to provide amenity management services, provided said services include a responsibility to safeguard and protect Assets.

“Fraud” means obtaining something of value through willful misrepresentation, including, but not limited to, intentional misstatements or intentional omissions of amounts or disclosures in financial statements to deceive users of financial statements, theft of an entity’s assets, bribery, or the use of one’s position for personal enrichment through the deliberate misuse or misapplication of an organization’s resources.

“Internal Controls” means systems and procedures designed to prevent and detect fraud, waste, and abuse; promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices; support economical and efficient operations; ensure reliability of financial records and reports; and safeguard assets.

“Risk” means anything that could negatively impact the District’s ability to meet its goals and objectives. The term includes strategic, financial, regulatory, reputational, and operational risks.

“Waste” means the act of using or expending resources unreasonably, carelessly, extravagantly, or for no useful purpose.

Control Environment.

Ethical and Honest Behavior.

District Management is responsible for maintaining a work environment that promotes ethical and honest behavior on the part of all employees, contractors, vendors and others.

Managers at all levels must behave ethically and communicate to employees and others that they are expected to behave ethically.

Managers must demonstrate through words and actions that unethical behavior will not be tolerated.

Risk Assessment.

Risk Assessment. District Management is responsible for assessing Risk to the District. District Management’s Risk assessments shall include, but not be limited to:

Identifying potential hazards.

Evaluating the likelihood and extent of harm.

Identifying cost-justified precautions and implementing those precautions.

Control Activities.

Minimum Internal Controls. The District hereby establishes the following minimum Internal Controls to prevent and detect Fraud, Waste, and Abuse:

Preventive controls designed to forestall errors or irregularities and thereby avoid the cost of corrections. Preventive control activities shall include, but not be limited to, the following:

Identifying and segregating incompatible duties and/or implementing mitigating controls.

Performing accounting functions in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) standards.

Requiring proper authorizations to access and/or modify accounting software.

Implementing computerized accounting techniques (e.g. to help identify coding errors, avoid duplicate invoices, etc.).

Maintaining a schedule of the District’s material fixed Assets.

Maintaining physical control over the District’s material and vulnerable Assets (e.g. lock and key, computer passwords, network firewalls, etc.).

Retaining and restricting access to sensitive documents.

Performing regular electronic data backups.

Detective controls designed to measure the effectiveness of preventive controls and to detect errors or irregularities when they occur. Detective control activities shall include, but not be limited to, the following:

Preparing financial reports in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) standards.

Reviewing financial statements and investigating any material variances between budgeted expenses and actual expenses.

Establishing and implementing periodic reconciliations of bank, trust, and petty cash accounts.

Establishing an internal protocol for reporting and investigating known or suspected acts of Fraud, Waste, or Abuse.

Engaging in periodic physical inventory counts and comparisons with inventory records.

Monitoring all ACH (electronic) transactions and the sequencing of checks.

Implementation. District Management shall implement the minimum Internal Controls described herein. District Management may also implement additional Internal Controls that it deems advisable or appropriate for the District. The specific ways District Management implements these minimum Internal Controls shall be consistent with Generally Accepted Accounting Principles (GAAP) and otherwise conform to Governmental Accounting Standards Board (GASB) and American Institute of Certified Public Accountants (AICPA) standards and norms.

Information and Communication.

Information and Communication. District Management shall communicate to its employees (needing to know) information relevant to the Internal Controls, including but not limited to any changes to the Internal Controls and/or changes to laws, rules, contracts, grant agreements, and best practices.

Training. District Management shall regularly train its employees (needing the training) in connection with the Internal Controls described herein and promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices.

Monitoring Activities.

Internal Reviews. District Management shall internally review the District’s Internal Controls at least once per year. In connection with this internal review, District Management shall:

Review its operational processes.

Consider the potential risk of Fraud, Waste, or Abuse inherent in each process.

Identify the controls included in the process, or controls that could be included, that would result in a reduction in the inherent risk.

Assess whether there are Internal Controls that need to be improved or added to the process under consideration.

Implement new controls or improve existing controls that are determined to be the most efficient and effective for decreasing the risk of Fraud, Waste or Abuse.

Train its employees on implemented new controls or improvements to existing controls.

External Audits and Other Reviews. Audits and other reviews may be performed on various components of the District’s Internal Controls by the Auditor consistent with Government Auditing Standards (GAS). Audits may identify material deficiencies in the Internal Controls and make recommendations to improve them. District Management shall communicate and cooperate with the Board and the Auditor regarding the potential implementation of Auditor recommendations.

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

First Amendment to Agreement for Website Auditing, Remediation, and Maintenance Services

FIRST AMENDMENT TO AGREEMENT FOR WEBSITE AUDITING,
REMEDIATION, AND MAINTENANCE SERVICES

THIS FIRST AMENDMENT TO AGREEMENT (the "Amendment") is entered into as of this
5th day of May, 2020 (the “Effective Date”), by and between:
ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT, a local unit of special- purpose government, established and existing pursuant to Chapter 190, Florida Statutes, with a mailing address of 12051 Corporate Boulevard, Orlando, Florida 32817 (the "District"), and
NEWAGETUTORS LLC, D/B/A VGLOBALTECH, a Florida limited liability company, with a mailing address of 636 Fanning Drive, Winter Springs, Florida 32708 (the "Contractor").

RECITALS
WHEREAS, the District and Contractor entered in an Agreement for Website Auditing, Remediation, and Maintenance Services, dated September 24, 2019 (the “Agreement”); and
WHEREAS, at the request of the District Manager of the District, the Contractor has submitted its proposal, dated April 7, 2020 (the “Proposal”) to provide total monthly maintenance of the District’s Website with full content upload and document conversion (the “Additional Services”), which Proposal is attached hereto and made a part hereof as Exhibit A-1; and
WHEREAS, the Contractor represents and warrants to the District that it is qualified, willing and capable of providing the Additional Services.
NOW, THEREFORE, in consideration of the recitals, agreements and mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties, the parties agree as follows:
SECTION 1. RECITALS. The recitals stated above are true and correct and by  this reference are incorporated herein and form a material part of this Amendment.

SECTION 2. SCOPE OF WORK. Section 2 of the Agreement, entitled, “SCOPE OF WORK” is hereby amended to add the Additional Services described in the Contractor’s Proposal.

SECTION 3. COMPENSATION. Section 3 of the Agreement, entitled “COMPENSATION” is hereby amended to provide that the District agrees to pay the Contractor the sum of One Hundred and 00/100 ($100.00) Dollars per month in accordance with the terms of the Proposal. While it is not expected that it will be necessary for Contractor to provide Additional Services beyond 10 hours per month, if such Additional Services are provided beyond 10 hours per month, Contractor shall be paid an additional $55 per hour (billed in increments of 6 minutes each) for hours worked in excess of the 10 hours, provided that a time sheet detailing Additional Services performed is provided by the Contractor to the District with the monthly invoice.

SECTION 4. Except as otherwise set forth in this Amendment, all other terms of the original
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Agreement between the parties dated September 24, 2019, are hereby ratified, reaffirmed and shall remain in full force and effect as provided by their terms.

IN WITNESS WHEREOF, the parties have, by their duly authorized representatives, executed this Amendment as of the date and year first set forth above.

ATTEST:	ALAFIA PRESERVE
COMMUNITY DEVELOPMENT DISTRICT

Print name: 		Print name:  	
Secretary/Assistant Secretary		Chairperson, Board of Supervisors Date: 		, 2020

WITNESS:	NEWAGETUTORS LLC, D/B/A
VGLOBALTECH, a Florida limited liability company

Print Name:	By: Vaibhav V. Joshi, Managing Member Date: 	, 2020

Exhibit A-1: Proposal for Additional Services

2

Exhibit A-1
Proposal for Additional Services

3

Website Maintenance Proposal For

Alafia Preserve Community Development District

Date	Version#	Comments	Author	
April 7, 2020	1.0	Created Proposal	VB Joshi	

VGlobalTech is the ADA, WCAG Compliance Expert and leading Web design company, with over 300 ADA & WCAG compliant websites created (….and counting) to-date! We have partnered with a non-profit agency to conduct Human Audit and Certification Seal.
Visit https://vglobaltech.com/website-compliance/ for details.

VGlobalTech.com ~ Experience Innovation	Page 1 of 6
Your strategic partner for Web Design, Software, Marketing, and SEO solutions.
Call: 321-947-7777 | Email: contact@VGlobalTech.com
Private and Confidential Document. No part of this document shall be produced, sent, copied to any parties it is not intended for. It is intended for the entities listed clearly on this proposal. Any distribution without written consent shall be procecuted

COPYRIGHT ©: This proposal and the contents within this document are solely created by VGlobalTech team for its customers and cannot be reproduced, copied, modified or distributed (including forwarding to other customers, competitors, web designers etc.) without the written consent of VGlobalTech. VGlobalTech company holds Intellectual Property* details along with company software details that must not be shared with others without the written permission of the company. The proposal and software details are customized for the requesting customer and cannot be applied to any other customer / asset / solution. This document does not apply to a case if it is not exclusively sent to you by VGlobalTech upon request.
Any violations are punishable under the law and shall be prosecuted.

* VGlobalTech has developed unique ADA and WCAG compliance expertise, optimized website templates, compliance multi-step procedure and quality control, document conversion software
and test procedures. Contact us for details of VGlobalTech’s Intellectual Property.

VGlobalTech.com ~ Experience Innovation	Page 2 of 6
Your strategic partner for Web Design, Software, Marketing, and SEO solutions.
Call: 321-947-7777 | Email: contact@VGlobalTech.com
Private and Confidential Document. No part of this document shall be produced, sent, copied to any parties it is not intended for. It is intended for the entities listed clearly on this proposal. Any distribution without written consent shall be procecuted

Table of Contents
Pricing	4
Monthly Maintenance, Hosting and Email Support	4
2.0	Proposal Acceptance:	6

VGlobalTech.com ~ Experience Innovation	Page 3 of 6
Your strategic partner for Web Design, Software, Marketing, and SEO solutions.
Call: 321-947-7777 | Email: contact@VGlobalTech.com
Private and Confidential Document. No part of this document shall be produced, sent, copied to any parties it is not intended for. It is intended for the entities listed clearly on this proposal. Any distribution without written consent shall be procecuted

Pricing
Monthly Maintenance, Hosting and Email Support

Maintenance contract is required for VGlobalTech’s proprietary document conversion software (PDF to RTF) to be used that allows faster, accurate and batch processing for document conversion.

	Task	
1.	Full content upload support to regularly keep site updated (includes all documents, audit reports, agendas, meeting minutes, events etc). Update turnaround time – less than 24 hrs from customer sending the content and documents to be updated to VGT team.	
2.	PDF Documents conversion (to Text, HTML etc) as needed (new documents during the maintenance year only) for ADA Compliance / Reader Compliance. VGlobalTech’s proprietary batch conversion software shall be used by our team for faster batch-conversion processing as long as the contract is valid (big time saver that creates compliant documents that can be uploaded to the website). If Auto conversion fails, VGlobalTech team shall perform manual OCR and conversion within 24 hrs.	
3.	Email accounts setup and support	
	
Total Monthly Maintenance with full content upload, document conversion:
$100 / month

*support beyond 10 hrs. / month / CDD shall be billed at $55 / hr. separately (VGlobalTech team shall be responsible to track and report hours exceeded, if any)
***Monthly maintenance must be paid before the 10th of every month	

VGlobalTech.com ~ Experience Innovation	Page 4 of 6
Your strategic partner for Web Design, Software, Marketing, and SEO solutions.
Call: 321-947-7777 | Email: contact@VGlobalTech.com
Private and Confidential Document. No part of this document shall be produced, sent, copied to any parties it is not intended for. It is intended for the entities listed clearly on this proposal. Any distribution without written consent shall be procecuted

This proposal includes following points, stipulations terms and conditions:
*(1) conference call or in person meetings per month with client to review metrics, results and monthly recaps *unless otherwise noted
* email and phone communication
*Anything out of the scope of work in the above proposal will be addressed and client will be immediately notified. After notification of additional work, a subsequent quote will be provided to cover that work.
*Client is responsible to adhering to timelines as far as information required to complete the task is concerned. If timelines are not adhered to and exceed 15 business days past the current marketing months, last day, all work will end. A new month with new allocated costs will be presented for future work to commence. No refunds and owed work will be due unless otherwise agreed upon. An Invoice will be provided once signature approval of this project proposal. Payments will be made to VGLOBALTECH
*Client is responsible for verifying quality of work, providing feedback, verifying that compliance has been met as required. VGlobalTech team shall not be responsible for any legal ramifications arising from work not done as per external agencies / organizations / associations needs if proper feedback is not provided by the customer. VGlobalTech’s work will be in best faith but cannot guarantee all compliance / legal needs since we are not the final authority in the ADA or WCAG compliance area. VGlobalTech shall not be liable for any legal ramifications arising from compliance issues and cannot be held responsible for any legal or other lawsuits.
Refund Policy: The client may halt work and request for a refund within seven days of the date of signing this services agreement by mailing a signed letter to the main address listed on www.VGlobalTech.com website. If client requests a refund within seven days of the date of signing their agreement, they shall be liable to pay for all work completed and will be refunded the remaining balance of the initial payment if billable work has not exceeded a charge that would be greater than client’s initial payment. If client requests a refund after the seven days from the date of the signing of the agreement client is liable to pay for all work completed plus an additional 25% of any remaining balance that may still be due. Once line item projects are complete no refunds will be issued. Confidentiality: All information between client and service provider  inclusive of technical and business information relating to proprietary ideas, patentable ideas and/or trade secrets, existing and/or contemplated products and services, research and development, production, costs, profit and margin information, finances and financial projections, customers, clients, marketing, and current or future business plans and models, regardless of whether such information is designated as “Confidential Information” at the time of its disclosure and will be treated as such and with absolute confidentiality and will not be shared or used, which will be maintained at all times. The client is not allowed to disclose their price with any third parties. Doing so is in breach of this agreement. All information development will be shared and proprietary information and property between client and service providers.

VGlobalTech.com ~ Experience Innovation	Page 5 of 6
Your strategic partner for Web Design, Software, Marketing, and SEO solutions.
Call: 321-947-7777 | Email: contact@VGlobalTech.com
Private and Confidential Document. No part of this document shall be produced, sent, copied to any parties it is not intended for. It is intended for the entities listed clearly on this proposal. Any distribution without written consent shall be procecuted

Proposal Acceptance:

The VGlobalTech proposed solution and terms have been accepted by the customer and the VGlobalTech can proceed with the project. All payments shall be made according to this agreement.

Website, Monthly Maintenance w/ Hosting and Email support

Signatures:

For Customer	Date

VB Joshi

For VGlobalTech	Date

VGlobalTech.com ~ Experience Innovation	Page 6 of 6
Your strategic partner for Web Design, Software, Marketing, and SEO solutions.
Call: 321-947-7777 | Email: contact@VGlobalTech.com
Private and Confidential Document. No part of this document shall be produced, sent, copied to any parties it is not intended for. It is intended for the entities listed clearly on this proposal. Any distribution without written consent shall be procecuted

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

Resolution 2020-03,
Approving a Preliminary Budget for Fiscal Year 2021 and Setting a Public Hearing Date

RESOLUTION 2020-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT APPROVING PROPOSED BUDGETS FOR FISCAL YEAR 2020/2021 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW; ADDRESSING TRANSMITTAL, POSTING AND PUBLICATION REQUIREMENTS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the District Manager has heretofore prepared and submitted to the Board of Supervisors (“Board”) of the Alafia Preserve Community Development District (“District”) prior to June 15, 2020, proposed budgets (“Proposed Budget”) for the fiscal year beginning October 1, 2020 and ending September 30, 2021 (“Fiscal Year 2020/2021”); and

WHEREAS, the Board has considered the Proposed Budget and desires to set the required public hearing thereon.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT:

PROPOSED BUDGET APPROVED. The Proposed Budget prepared by the District Manager for Fiscal Year 2020/2021 attached hereto as Exhibit A is hereby approved as the basis for conducting a public hearing to adopt said Proposed Budget.

SETTING A PUBLIC HEARING. A public hearing on said approved Proposed Budget is hereby declared and set for the following date, hour and location:

DATE:	 	

HOUR:	10:30 a.m.

LOCATION:	43700 Highway 27
Davenport, Florida 33837

TRANSMITTAL OF PROPOSED BUDGET TO LOCAL GENERAL PURPOSE GOVERNMENTS. The District Manager is hereby directed to submit a copy of the Proposed Budget to the City of Mulberry and Polk County at least 60 days prior to the hearing set above.

POSTING OF PROPOSED BUDGET. In accordance with Section 189.016,
Florida Statutes, the District’s Secretary is further directed to post the approved Proposed

Budget on the District’s website at least two days before the budget hearing date as set forth in Section 2, and shall remain on the website for at least 45 days.

PUBLICATION  OF  NOTICE.	Notice of this public hearing shall be published in the manner prescribed in Florida law.

EFFECTIVE DATE.	This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED THIS 5th DAY OF MAY, 2020.

ATTEST:	ALAFIA PRESERVE
COMMUNITY DEVELOPMENT DISTRICT

By:  	

Secretary/Assistant Secretary	Its:  	

Alafia Preserve Community Development District
FY 2021 Proposed Preliminary O&M Budget
Exhibit A

FY 2020 Adopted Budget

FY 2021
Proposed Budget

Revenues

Developer Contributions	$	11,975.00		$	11,975.00	
Net Revenues	$	11,975.00		$	11,975.00	

General & Administrative Expenses

D&O Insurance	$	4,000.00		$	4,000.00	
Management	1,000.00		1,000.00	
District Counsel	3,000.00		3,000.00	
Telephone	50.00		50.00	
Postage & Shipping	50.00		50.00	
Copies	100.00		100.00	
Legal Advertising	1,000.00		1,000.00	
Web Site Maintenance	2,600.00		2,600.00	
Dues, Licenses, and Fees	175.00		175.00	
Total General & Administrative Expenses	$	11,975.00		$	11,975.00	

Total Expenses

Net Income (Loss)

   $	11,975.00      $	11,975.00

$	-	$	-

 

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

Funding Request Nos. 79 – 86

Alafia Preserve Community Development District

Anne Kabourek	
Avanti Properties Group	
923 N. Pennsylvania Ave.	
Winter Park, FL 32789	
(407) 628-8488	
(407) 644-3115	
akabourek@avantiprop.com	

Funding Request No. 79	
8/13/2019	

FY19	
Item	Vendor	Invoice	General	
No.	Number	Fund	

1	PFM Group Consul	ting LLC	
Dist. Mgmt Fee Q4 20	19 (Jul - Sept)	DM-07-2019-0085	
Website Maint. Fee	Q4 2019 (Jul - Sept)	DM-07-2019-0086	
Postage April 2019	OE-EXP-00246	
Copies May 2019	OE-EXP-00245	
Postage May 2019	OE-EXP-00247	
Postage June 2019	OE-EXP-00302	

$	250.00	
$	225.00	
$	1.50	
$	50.40	
$	2.30	
$	1.80	

2	The Polk	County Press	
Legal Ad	July 2019	--	

$	184.98

$	715.98

TOTAL	$	715.98

Secretary / Asst. Secretary	Chairman / Vice Chairman

Please Return To:
Alafia Preserve CDD
c/o PFM Group Consulting LLC 12051 Corporate Boulevard
Orlando, FL 32817

Alafia Preserve Community Development District

Anne Kabourek	
Avanti Properties Group	
923 N. Pennsylvania Ave.	
Winter Park, FL 32789	
(407) 628-8488	
(407) 644-3115	
akabourek@avantiprop.com	

Funding Request No. 80	
8/30/2019	

FY19	
Item	Vendor	Invoice	General	
No.	Number	Fund	

1	Billing, C	ochran, Lyles, Mauro & Ramsey, P.A.	
Legal Ad /	July 2019	157432	

$	250.00

2	PFM Grou	p Consulting LLC	
Postage	July 2019	OE-EXP-00352	

$	1.00

$	251.00

TOTAL	$	251.00

Secretary / Asst. Secretary	Chairman / Vice Chairman

Please Return To:
Alafia Preserve CDD
c/o PFM Group Consulting LLC 12051 Corporate Boulevard
Orlando, FL 32817

Alafia Preserve Community Development District

Anne Kabourek	
Avanti Properties Group	
923 N. Pennsylvania Ave.	
Winter Park, FL 32789	
(407) 628-8488	
(407) 644-3115	
akabourek@avantiprop.com	

Funding Request No. 81	
9/12/2019	

FY19	
Item	Vendor	Invoice	General	
No.	Number	Fund	

 	
FY20	
General	
 	Fund		

1	Egis		
Insurance Pol	icy FY 2019	9514	
Insurance Pol	icy FY 2020	9515	

$	512.00
$

$	512.00	$

2,750.00

2,750.00

TOTAL	$	3,262.00

Secretary / Asst. Secretary	Chairman / Vice Chairman

Please Return To:
Alafia Preserve CDD
c/o PFM Group Consulting LLC 12051 Corporate Boulevard
Orlando, FL 32817

Alafia Preserve Community Development District

Anne Kabourek	
Avanti Properties Group	
923 N. Pennsylvania Ave.	
Winter Park, FL 32789	
(407) 628-8488	
(407) 644-3115	
akabourek@avantiprop.com	

Funding Request No. 82	
9/27/2019	

FY19	
Item	Vendor	Invoice	General	
No.	Number	Fund	

 	
FY20	
General	
 	Fund		

1	Billing, Cochr	an, Lyles, Mauro & Ramsey, P.A.	
Dist. Counsel	Svcs Aug 2019	158064	

$	250.00

2	Fishkind & A	ssociates, Inc.	
Conference C	alls Aug 2019	24598	

$	8.14

3	PFM Gro	up Consulting LLC	
Copies A	ug 2019	OE-EXP-00433	
Postage	Aug 2019	OE-EXP-00433	

$	27.00	
$	1.00	

$	286.14	$	-

TOTAL	$	286.14

Secretary / Asst. Secretary	Chairman / Vice Chairman

Please Return To:
Alafia Preserve CDD
c/o PFM Group Consulting LLC 12051 Corporate Boulevard
Orlando, FL 32817

Alafia Preserve Community Development District

Anne Kabourek	
Avanti Properties Group	
923 N. Pennsylvania Ave.	
Winter Park, FL 32789	
(407) 628-8488	
(407) 644-3115	
akabourek@avantiprop.com	

Funding Request No. 83	
10/31/2019	

FY19	
Item	Vendor	Invoice	General	
No.	Number	Fund	

 	
FY20	
General	
 	Fund		

1	Billing, Cochr	an, Lyles, Mauro & Ramsey, P.A.	
Dist. Counsel	Svcs Sept 2019	158595	

$	250.00

2	FL Dept. of	Economic Opportunity	
Annual Fee	FY 2020	74417	

$	250.00	
$	300.00	

$

3	PFM Group	Consulting LLC	
Dist. Mgmt F	ee (Oct - Dec)	DM-10-2019-0001	
Website Fee	(Oct - Dec)	DM-10-2019-0002	

4	Polk Count	y Press	
Legal Ad O	ct 9, 2019	--	
Legal Ad O	ct 23, 2019	--	

$	250.00	$

175.00

369.95	
144.97	
1,239.92

TOTAL	$	1,489.92

Secretary / Asst. Secretary	Chairman / Vice Chairman

Please Return To:
Alafia Preserve CDD
c/o PFM Group Consulting LLC 12051 Corporate Boulevard
Orlando, FL 32817

Alafia Preserve Community Development District

Anne Kabourek	
Avanti Properties Group	
923 N. Pennsylvania Ave.	
Winter Park, FL 32789	
(407) 628-8488	
(407) 644-3115	
akabourek@avantiprop.com	

Funding Request No. 84	
12/11/2019	

FY19	
Item	Vendor	Invoice	General	
No.	Number	Fund	

 	
FY20	
General	
 	Fund		

1	Billing, Cochr	an, Lyles, Mauro & Ramsey, P.A.	
Dist. Counsel	Svcs Oct 2019	159161	

$

2	PFM Grou	p Consulting LLC	
Postage	Sep 2019	OE-EXP-00485	

$	1.00

$	1.00	$

250.00

250.00

TOTAL	$251.00

Secretary / Asst. Secretary	Chairman / Vice Chairman

Please Return To:
Alafia Preserve CDD
c/o PFM Group Consulting LLC 12051 Corporate Boulevard
Orlando, FL 32817

Alafia Preserve Community Development District

Anne Kabourek	
Avanti Properties Group	
923 N. Pennsylvania Ave.	
Winter Park, FL 32789	
(407) 628-8488	
(407) 644-3115	
akabourek@avantiprop.com	

Funding Request No. 85	
1/24/2020	

FY20	
Item	Vendor	Invoice	General	
No.	Number	Fund	

 	
FY21	
General	
 	Fund		

1	Billing, Cochr	an, Lyles, Mauro & Ramsey, P.A.	
Dist. Counsel	Svcs Nov 2019	159708	

$	250.00

$	250.00	$	-

TOTAL	$250.00

Secretary / Asst. Secretary	Chairman / Vice Chairman

Please Return To:
Alafia Preserve CDD
c/o PFM Group Consulting LLC 12051 Corporate Boulevard
Orlando, FL 32817

Alafia Preserve Community Development District

Anne Kabourek	
Avanti Properties Group	
923 N. Pennsylvania Ave.	
Winter Park, FL 32789	
(407) 628-8488	
(407) 644-3115	
akabourek@avantiprop.com	

Funding Request No. 86	
2/18/2020	

FY20	
Item	Vendor	Invoice	General	
No.	Number	Fund	

 	
FY21	
General	
 	Fund		

1	Billing, Cochr	an, Lyles, Mauro & Ramsey, P.A.	
Dist. Counsel	Svcs Dec 2019	160152	

$	250.00

2	PFM Grou	p Consulting LLC	
Postage	Nov 2019	OE-EXP-00539	

$	2.00

$	252.00	$	-

TOTAL	$252.00

Secretary / Asst. Secretary	Chairman / Vice Chairman

Please Return To:
Alafia Preserve CDD
c/o PFM Group Consulting LLC 12051 Corporate Boulevard
Orlando, FL 32817

ALAFIA PRESERVE COMMUNITY DEVELOPMENT DISTRICT

District’s Financial Position and Budget to Actual Year to Date

Alafia Preserve	
Statement of Activities	
As of 3/31/2020	

General Fund

Revenues

Developer Contributions	
Total Revenues	

$5,246.82	
$5,246.82	

Expenses

D&O Insurance	
Management	
District Counsel	
Postage & Shipping	
Legal Advertising	
Web Site Maintenance	
Dues, Licenses, and Fees	
Total Expenses	

$2,750.00	
250.00	
1,250.00	
5.90	
514.92	
300.00	
175.00	
$5,245.82	

Other Revenues (Expenses) & Gains (Losses)

Total Other Revenues (Expenses) & Gains (Losses)

Change In Net Assets

Net Assets At Beginning Of Year

Net Assets At End Of Year

$0.00

$1.00

$366.38

$367.38

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Alafia Preserve	
Statement of Financial Position	
As of 3/31/2020	

General Fund

Assets

Current Assets		
General Checking Account	$871.28	
Total Current Assets	$871.28	

Total Assets	$871.28

Liabilities and Net Assets

Current Liabilities		
Accounts Payable	$503.90	
Total Current Liabilities	$503.90	

Total Liabilities	$503.90

Net Assets		
Net Assets - General Government	$366.38	
Current Year Net Assets - General Government	1.00	

Total Net Assets

Total Liabilities and Net Assets

$367.38

$871.28

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Alafia Preserve	
Budget to Actual	
For the Month Ending 03/31/2020	

Year To Date	
Actual	Budget	Variance	FY 20 Budget	

Revenues	
Developer Contributions	
Net Revenues	

$	5,246.82	$	5,987.52	
$	5,246.82	$	5,987.52	

$	(740.70)	$	11,975.00	
$	(740.70)	$	11,975.00	

General & Administrative Expenses	
D&O Insurance	
Management	
District Counsel	
Telephone	
Postage & Shipping	
Copies	
Legal Advertising	
Web Site Maintenance	
Dues, Licenses, and Fees	
Total General & Administrative Expenses	

$	2,750.00	$	1,999.98	
250.00	499.98	
1,250.00	1,500.00	
-	25.02	
5.90	25.02	
-	50.04	
514.92	499.98	
300.00	1,300.02	
175.00	87.48	
$	5,245.82	$	5,987.52	

$	750.02	$	4,000.00	
(249.98)	1,000.00	
(250.00)	3,000.00	
(25.02)	50.00	
(19.12)	50.00	
(50.04)	100.00	
14.94	1,000.00	
(1,000.02)	2,600.00	
87.52	175.00	
$	(741.70)	$	11,975.00	

Total Expenses

Net Income (Loss)

    $	5,245.82	 $	5,987.52	 $	(741.70)        $	11,975.00

$	1.00	$	-	$	1.00	$	-

   

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